Student Services

Exceptional Children's Program

NECP provides a free, appropriate, public education provided in the least restrictive environment to students with disabilities.  The school ensures all of the other basic fundamental procedural rights in accordance with applicable laws, such as the Individuals with Disabilities Education Act, Section 504 of the Rehabilitation Act, and the Americans with Disabilities Act in the United States, including children’s and youth’s physical access to the education program offered.

Enrollment in a charter school cannot be used to deny a student with a disability the free, appropriate, public education provided in the least restrictive environment to which they have a right. Charter schools operating as their own local educational agency must comply with least restrictive environment requirements in the same manner as traditional local educational agencies.

North East Carolina Prep’s approach to serving Exceptional Children emphasizes that the curriculum be flexible and be presented in multiple formats in order to be accessible and appropriate for students with diverse backgrounds, learning styles, and abilities. This approach to learning is called Universal Design. Universal Design originated as architects sought to design buildings and spaces that incorporated physical accessibility features such as wheel chair ramps, curb cuts, and automatic doors into their designs. They soon found that these designs were often easier to use and benefited people with and without disabilities. This approach to learning supports curricular materials and instructional strategies that provide numerous means of representation, expression, and engagement. Universal design is also applied to measure more accurately all students’ competencies without compromising validity.

Prior to IDEA and NCLB, students were not necessarily included to the fullest extent in instruction based on the curriculum or on grade-level content, or in assessments. Now, with both of these laws indicating that students have to be assessed-that all students have to be assessed and all students have the right to quality instruction on the same curriculum we’re seeing that, if we expose the students to the curriculum, they can rise to the occasion.

NECP has a procedure in place that enables us to use appropriate testing procedures to ensure that all students are learning to their highest potential whether it be academic, social, or emotional.

CHILD FIND PROCESS

 

“Child Find.” The state must identify, locate, and evaluate all children with disabilities in the state who need special education and related services. To do so, states conduct “Child Find” activities. A child may be identified by “Child Find,” and parents may be asked if the “Child Find” system can evaluate their child. Parents may also call the “Child Find” system and ask that their child be evaluated. Or—

  1. Referral or request for evaluation. A school professional may ask that a child be evaluated to see if he or she has a disability. Parents may also contact the child’s teacher or other school professional to ask that their child be evaluated. This request may be verbal or in writing. Parental consent is needed before the child may be evaluated. Evaluation needs to be completed within 90 days of the parent giving consent. (If the state has an established time frame for completing evaluations, its timeframe is used instead.)

 

2) Child is evaluated.

The evaluation must assess the child in all areas related to the child’s suspected disability. The evaluation results will be used to decide the child’s eligibility for special education and related services and to make decisions about an appropriate educational program for the child. If the parents disagree with the evaluation, they have the right to take their child for an Independent Educational Evaluation (IEE). They can ask that the school system pay for this IEE.

 

3) Eligibility is decided.

A group of qualified professionals and the parents look at the child’s evaluation results. Together, they decide if the child is a “child with a disability,” as defined by IDEA. Parents  may ask for a hearing to challenge the eligibility decision.

 

4) Child is found eligible for services. If the child is found to be a “child with a disability,” as defined by IDEA, he or she is eligible for special education and related services. Within 30 calendar days after a child is determined eligible, the IEP team must meet to write an IEP for the child.

 

5) The school system schedules and conducts the IEP meeting. School staff must:

  • contact the participants, including the parents;
  • notify parents early enough to make sure they have an opportunity to attend;
  • schedule the meeting at a time and place agreeable to parents and the school;
  • tell the parents the purpose, time, and location of the meeting;
  • tell the parents who will be attending; and
  • tell the parents that they may invite people to the meeting who have knowledge or special expertise about the child. IEP meeting is held and the IEP is written.

 

6) The IEP team gathers to talk about the child’s needs and write the student’s IEP. Parents and the student (when appropriate) are part of the team. If the child’s placement is decided by a different group, the parents must be part of that group as well.

Before the school system may provide special education and related services to the child for the first time, the parents must give consent. The child begins to receive services as soon as possible after the IEP is written and this consent is given.

If the parents do not agree with the IEP and placement, they may discuss their concerns with other members of the IEP team and try to work out an agreement. If they still disagree, parents can ask for mediation, or the school may offer mediation. Parents may file a complaint with the state education agency and may request a due process hearing, at which time mediation must be available.

 

7) The school makes sure that the child’s IEP is being carried out as it was written. Parents are given a copy of the IEP. Each of the child’s teachers and service providers has access to the IEP and knows his or her specific responsibilities for carrying out the IEP. This includes the accommodations, modifications, and supports that must be provided to the child, in keeping with the IEP.

 

8) The child’s progress toward the annual goals is measured, as stated in the IEP. His or her parents are periodically informed of their child’s progress toward achieving the annual goals (such as through the use of quarterly or other periodic reports, perhaps issued at the same time as report cards).

 

9) The child’s IEP is reviewed by the IEP team at least once a year, or more often if the parents or school ask for a review. If necessary, the IEP is revised. Parents, as team members, must be invited to attend these meetings. Parents can make suggestions for changes, can agree or disagree with the IEP goals, and agree or disagree with the placement.

If parents do not agree with the IEP and placement, they may discuss their concerns with other members of the IEP team and try to work out an agreement. There are several options, including additional testing, an independent evaluation, or asking for mediation or a due process hearing. They may also file a complaint with the state education agency.

 

10) At least every three years the child must be reevaluated, unless parents and the school system agree that a reevaluation is not necessary. The purpose of the reevaluation is to find out if the child continues to be a “child with a disability,” as defined by IDEA, and what the child’s educational needs are. Parents must give their consent for their child’s reevaluation.

A child may be reevaluated more often if conditions warrant or if the child’s parent or teacher asks for a new evaluation.

Grievance or Dispute Resolution

A grievance is a formal complaint regarding specific decisions made by school personnel that alleges that such decisions have adversely affected the person making the complaint.  A grievance includes, but is not limited to, circumstances such as when a student or parent believes that Board policy or law has been misapplied, misinterpreted or violated.

Grievant:  is the parent, student or group of parents or students submitting the grievance.

Official: The official is the NECP employee hearing and responding to the grievant.

Filing a Grievance

A grievance must be filed as soon as possible but no later than 30 days after disclosure or discovery of the facts giving rise to the grievance.  For a grievance submitted after the 30 day period that claims a violation, misapplication or misinterpretation of state or federal law, the superintendent or designee shall determine whether the grievance will be investigated after considering factors such as the reason for the delay; the extent of the delay; the effect of the delay on the ability of the school system to investigate and respond to the complaint; and whether the investigation of the complaint is necessary to meet any legal obligations.  However, students, parents and guardians should recognize that delays in filing a grievance may significantly impair the ability of the school system to investigate and respond effectively to such complaints.

A student or parent or guardian who has a grievance must provide the following information in writing to the principal:  (1) the name of the teacher; (2) the specific decision(s) or action(s) at issue; (3) any Board policy, state or federal law, state or federal regulation, or State Board of Education policy or procedure that the parent or guardian or student believes has been misapplied, misinterpreted or violated; and (4) the specific resolution desired. If there is not a specific decision or action at issue and no concern that state or federal law has been misapplied, misinterpreted or violated, then the principal should investigate the concerns.

Even if the principal is the employee whose decision or action is at issue, the student must submit the grievance first to the principal in order for the principal to address the issue within the formal process.  If, however, the grievance claims that a state or federal law has been misapplied, misinterpreted or violated, the student may submit the grievance directly to the Executive Director.

If a student wants to initiate a formal grievance regarding a decision by the Executive Director that directly and specifically affects the student, the general process described in this policy will be used, can forward grievance to the chairperson of the Board.

Investigation

The principal shall schedule and hold a meeting with the student and/or parent or guardian within five school days after the grievance has been filed with the principal.  The student may be accompanied by a parent, legal guardian or other person who is in a position of loco parentis to the student.

The principal shall conduct any investigation of the facts necessary before rendering a decision.

Response by Principal

The principal shall provide a written response to the written grievance within 10 days of the meeting.  The response will include the principal’s decision regarding resolution of the grievance and the basis for the decision.  In responding, the principal may not disclose information about other students or employees that is considered confidential by law.

A copy of the grievance and the principal’s response will be filed with the Executive Director.

If the grievant is dissatisfied with the principal’s decision, the grievant may appeal the decision to the Executive Director.  The appeal must be made in writing within five days of receiving the principal’s decision.

The Executive Director may review the written documents and respond or schedule and hold a conference with the grievant, principal and any other individuals the Executive Director determines to be appropriate within five school days after receiving the appeal.  The student may be accompanied by a parent, legal guardian or other person who is in a position of loco parentis to the student.

The Executive Director shall provide a written response within 10 days after receiving the appeal.  In responding, the Executive Director may not disclose information about other students or employees that is considered confidential by law. Mandatory Appeals

1) If the grievant is dissatisfied with the Executive Director’s response to his or her grievance and has alleged a violation of a specified federal or state law, federal or state regulation, State Board of Education policy or procedure, or Board of Education policy or procedure, the grievant may appeal the decision to the Board within five days of receiving the Executive Director’s response.

A hearing will be conducted this hearings will be conducted before the Board.

The Board will provide a final written decision within 30 days of receiving the appeal unless further investigation is necessary or the hearing necessitates that more time be taken to respond.

  1. Discretionary Appeals

1) If the grievant is dissatisfied with the Executive Director’s response to his or her grievance but has not alleged a violation of a specified federal or state law, federal or state regulation, State Board of Education policy or procedure, or Board policy or procedure, then within five days of receiving the superintendent’s response, the grievant may submit to the superintendent a written request for a hearing before the Board.

2) If the full Board will be meeting within two weeks of the request for a hearing, the Board will decide at that time whether to grant a hearing. Otherwise, the Board chairperson will appoint a three-person panel to review the request and determine whether to (1) deny the appeal; (2) review the Executive Director’s decision on the written record only; or (3) grant a hearing.  The panel will report the decision to the Board.  The Board may modify the decision of the panel upon majority vote at a Board meeting.

3) If the board denies the appeal, the decision of the Executive Director will be final and the grievant will be notified within five days of the board’s decision.

If the Board decides to grant a hearing.  The Board will provide a final written decision within 30 days of the decision to grant an appeal, unless further investigation is necessary or the hearing necessitates that more time be taken to respond.

Bernadine Lewis

LewisBP@necprepschool.com